Privacy Policy

Iconic Magazines (“we,” “us,” or “our”) respects your privacy. This policy explains what information we collect, how we use it, and the choices you have when you visit iconicmagazines.com, apply for or use a wholesale retailer account through wholesale.iconicmagazines.com, or make a purchase with us.

Information We Collect

We collect information you provide directly to us, including:

• Name, email address, phone number, and shipping/billing address
• Order history and payment information (processed securely by our payment provider — we do not store full card numbers)
• Information you submit through contact, newsletter, or wholesale application forms

We also automatically collect certain information when you visit our site, including your IP address, browser type, device information, and pages viewed, typically through cookies and similar technologies.

How We Use Your Information

We use the information we collect to:

• Process and fulfill orders, including shipping and customer service
• Send order confirmations, shipping updates, and respond to inquiries
• Send our weekly newsletter, if you’ve opted in
• Improve our site, products, and overall customer experience
• Detect and prevent fraud or unauthorized activity

Cookies & Tracking Technologies

We use cookies and similar technologies to keep items in your cart, remember your preferences, and understand how visitors use our site through analytics tools. You can control cookies through your browser settings, though disabling them may affect site functionality.

How We Share Information

We do not sell your personal information. We may share information with:

• Service providers who help us operate our business, such as payment processors and shipping carriers (e.g., USPS)
• Marketing and analytics platforms that help us understand site performance
• Law enforcement or regulators when required by law

Retailer Applications and Wholesale Accounts

When you apply for or use an Iconic Magazines wholesale retailer account, we collect information necessary to evaluate your application, create and administer your account, communicate with your business, and process wholesale orders.

Information We Collect

The information collected through the retailer application and portal may include:

• Communications between your business and Iconic Magazines
• Your legal business name and DBA or trade name
• Federal Tax ID or EIN
• State resale certificate number
• Ownership structure and store type
• Number of business locations and approximate weekly foot traffic
• Physical store and mailing addresses
• Store manager name, phone number, and email address
• Receiving manager name, phone number, and email address
• Accounts payable contact name, phone number, and email address
• Store operating hours and preferred contact method
• Retailer account login and authentication information
• Application status and account approval information
• Order requests, requested products and quantities, and reserved inventory
• Invoice, payment-status, pickup, shipping, and delivery information

How We Use Retailer Information

We may use retailer information to:

• Review, verify, approve, or decline wholesale applications
• Confirm business and resale eligibility
• Create and manage retailer accounts and portal access
• Communicate about applications, accounts, orders, invoices, payments, and inventory
• Reserve products while an order request is under review
• Review, approve, fulfill, ship, or prepare wholesale orders for pickup
• Create invoices and maintain payment and transaction records
• Provide retailer support and resolve order or account issues
• Prevent fraud, misuse, and unauthorized account activity
• Maintain business, accounting, tax, and legal records
• Comply with applicable laws and regulatory requirements

Submitting a wholesale application does not automatically subscribe you to promotional or marketing emails. Marketing communications will only be sent when you have separately chosen to receive them.

How Retailer Information Is Shared

We do not sell retailer or applicant information.

Retailer information may be accessed by authorized Iconic Magazines personnel and shared only when reasonably necessary with service providers that support the operation of our retailer portal, data storage, business communications, invoicing, payment processing, accounting, shipping, delivery, or order fulfillment.

If you choose to pay through a third-party payment service, that service may collect and process payment information according to its own privacy policy. We may also disclose information when required by law, regulation, legal process, or a valid government request.

How Long We Retain Retailer Information

Incomplete applications and applications that are not approved may be retained for up to two years from the date of submission. This allows us to maintain application records, respond to questions, prevent duplicate or fraudulent applications, and evaluate future applications.

For approved retailers, account information is retained while the wholesale account remains active. Order, invoice, payment, and related business records may be retained for up to 7 years following the retailer’s last transaction or the closure of the account for accounting, tax, contractual, dispute-resolution, and legal purposes.

Information may be retained for longer when required by law or when reasonably necessary to investigate fraud, resolve a dispute, enforce an agreement, or protect the rights and security of Iconic Magazines and its customers.

After the applicable retention period, information will be deleted, securely destroyed, or de-identified when reasonably practicable.

Retailer Privacy Requests

Retailers and applicants may contact Iconic Magazines to request access to or correction of the information associated with their application or account. You may also request deletion of eligible information, although certain records may need to be retained to complete pending transactions or satisfy accounting, tax, legal, fraud-prevention, or recordkeeping obligations.

Privacy requests may be submitted through the contact information provided in the “Contact Us” section of this policy.

Data Security

We use reasonable administrative and technical safeguards to protect your information. No method of transmission or storage is completely secure, so we cannot guarantee absolute security.

Your Rights & Choices

Depending on where you live, you may have the right to access, correct, or request deletion of your personal information. You can unsubscribe from marketing emails at any time using the link in any newsletter, or by contacting us directly.

Children’s Privacy

Our site is not directed to children under 13, and we do not knowingly collect personal information from children.

Changes to This Policy

We may update this policy from time to time. Any changes will be posted on this page with an updated effective date.